Privacy policy

Last updated October 2, 2026

This policy covers what AI Weekend Workshop collects through aiweekendworkshop.com, why, where it is kept, and the choices you have.

Who we are

AI Weekend Workshop and PrivateRack AI are both operated by Philips-Spalding, LLC ("we", "us"). Information you submit on this site may be used within the company to email you about our workshops and, occasionally, other services from Philips-Spalding, LLC. We never sell personal information or share it with third parties for their marketing.

What we collect

When you join the waitlist

Your email address, name, company, company size, industry, city, and which workshop format interests you. If you choose to give one, your mobile phone number and your text message consent choices (see Text messages). We also record which page you signed up from and when.

When you send a host inquiry

Your organization's name and type, your name, email address, city, expected audience size, and your message. If you choose to give one, your mobile phone number and your text message consent choices.

When you visit the site

Our hosting provider keeps standard server logs, such as IP address, browser type, the pages requested and the time of the request, to run and secure the site. We do not currently use analytics, advertising or tracking cookies.

Payment information

We do not collect payment information yet. When registration opens, payments will be handled by our payment processor and we will not store your full card number. We will update this policy before then.

How we use it

To tell you when workshop dates and prices are published, if you joined the waitlist.
To reply to host inquiries and plan in-person workshops.
To plan cohorts and choose host cities, using company size, industry and city.
To email you about our workshops and, occasionally, other services from Philips-Spalding, LLC.
To send text messages, only in the categories you agreed to (see Text messages).
To keep a record of the consent you gave and to honor opt-outs.
To run, secure and fix the site.

Where it is stored and who processes it

A small number of service providers process information on our behalf, under their own security and confidentiality terms:

Database: form submissions are stored in a Postgres database hosted by Neon.
CRM: a copy of each submission goes to our customer relationship management system, which we use to organize follow-up and, where you have consented, to send text messages.
Email delivery: confirmation and notification emails are sent through Resend.
Hosting: the site is hosted by Vercel.

These providers may store data in the United States. We may also disclose information if the law requires it, or to protect our rights or the safety of others.

Email

When you join the waitlist we send one confirmation email. By joining, you agree to receive email from AI Weekend Workshop about upcoming workshops, such as new dates and cities, and, occasionally, about other services from Philips-Spalding, LLC. Every marketing email includes an unsubscribe link, and unsubscribing stops all future marketing email. We may still send transactional emails about something you requested, such as a registration.

Text messages (SMS)

Giving a phone number is optional. If you do, our forms ask for two separate consents, each with its own checkbox. Neither box is checked for you, and marketing texts are never required. Texts come only from AI Weekend Workshop, are only about AI Weekend Workshop, and are only sent in the categories you agreed to.

Transactional messages

If you check the transactional box, we may text you about your account and services you have requested, such as registration confirmations, event reminders and schedule changes. This box is required if you enter a phone number, because these are the messages the number is for.

Marketing messages

If you check the marketing box, we may text you promotional messages, such as announcements of new workshop dates and cities. This is optional and separate from transactional messages.

Frequency, charges and opting out

Message frequency varies. Message and data rates may apply.
Reply STOP to any message to stop receiving texts from us. We will send one message confirming you have opted out, and nothing after that.
Reply HELP to any message for help, or email hello@aiweekendworkshop.com.
Consent to receive text messages is not a condition of any purchase.
Carriers are not liable for delayed or undelivered messages.

Mobile information is not shared

We do not share mobile information with third parties or affiliates for marketing or promotional purposes. Mobile opt-in data and consent are never shared with any third parties. The service providers listed above process your number only to deliver messages on our behalf.

Our record of your consent

For each box you check, we store the exact consent text shown to you and the time you submitted the form, on your record and in a separate log that is never edited or deleted. If you leave the phone number blank, we store no text message consent at all. If you sign up again with a different phone number, consent given for the old number no longer applies.

In-person workshops

Documents attendees load onto the on-site rack are deleted at the end of the weekend, before the hardware leaves the venue.

How long we keep it

We keep waitlist and inquiry information while it is useful for the purposes above, or until you ask us to delete it. We keep records of consent and opt-outs for as long as we need them to show that we honored your choices.

Your choices and rights

Unsubscribe from marketing email with the link in any marketing email.
Reply STOP to stop text messages.
Ask to see, correct or delete the information we hold about you by emailing hello@aiweekendworkshop.com. We will respond within the time the law in your state requires.

Security

We use reputable providers, encrypted connections and limited access to protect your information. No system is perfectly secure, and we cannot guarantee it.

Children

The workshop is for business owners and operators. We do not knowingly collect information from anyone under 18.

Changes

If we change this policy, we will update the date at the top of this page. If a change materially affects how we use information you already gave us, we will tell you before it applies.

Contact

Philips-Spalding, LLC
Email: hello@aiweekendworkshop.com